A Quick Method to Get Things Done
The WHO, WHAT, WHEN, WHERE, WHY, and HOW of Getting Things Done
Do you ever find yourself staring at a long to-do list, unsure where to start or why some tasks seem impossible to tackle? Let me introduce you to a simple but powerful system that breaks down your tasks into six essential questions: WHO, WHAT, WHEN, WHERE, WHY, and HOW. By answering these questions, you can turn procrastination into action and overwhelm into clarity.
Step 1: WHO – Is This My Responsibility?
Before diving into a task, ask yourself: “Is this something only I can do?”
If the answer is yes, take ownership. Recognize that the task is tied to your unique role or expertise, and no one else can do it quite like you. This shift in mindset turns “another thing on my list” into “something I’m uniquely equipped to accomplish.”
Step 2: WHAT – Define the Task Clearly
Clarity is power. Instead of vaguely saying, “Work on client stuff,” specify exactly what needs to be done.
For example:
- “Prepare and send invoices for last week’s sessions.”
- “Email three potential referrals.”
By clearly defining the task, you know exactly what success looks like, and you avoid falling into the trap of half-hearted attempts.
Step 3: WHEN – Assign a Specific Time
The difference between a dream and a goal is a deadline. Assign a specific time block to the task. Instead of saying, “I’ll do this later,” say, “I will complete this from 3:00 PM to 4:00 PM.”
Your calendar becomes your accountability partner. When the time comes, you’re not deciding what to do—you’re simply following the plan.
Step 4: WHERE – Set the Stage
Environment matters more than you think. Where will you work on this task? A clean desk? A quiet office? The kitchen table once the kids are in bed?
Choose a setting that supports focus and minimizes distractions. Preparing your space ahead of time signals to your brain: “It’s time to get things done.”
Step 5: WHY – Stay Motivated
When you understand the “why” behind your task, you create a powerful internal motivator. Ask yourself: “Why is this important to me?”
Maybe it’s to honor your commitments, keep things running smoothly, or make life easier for someone else. Anchoring your tasks to your values makes it easier to push through when motivation wavers.
Step 6: HOW – Execute Without Excuses
Now comes the magic. You’ve planned, prepared, and motivated yourself—now it’s time to just do it. No more delays or second-guessing.
Remind yourself: “I know what to do, when and where to do it, and why it matters. Now I just need to follow through.”
Why This System Works
By breaking tasks into these six simple questions, you eliminate decision fatigue and procrastination. Instead of trying to figure out everything at once, you create a clear path forward.
This system works because it’s rooted in intention. You’re not just reacting to your to-do list—you’re planning and acting with purpose.
So next time you feel overwhelmed, take a breath and ask yourself: WHO, WHAT, WHEN, WHERE, WHY, and HOW. Then, watch how quickly you turn “to-do” into “done.”